How to Send a Reminder Email Without Being Annoying

Tone and frequency both matter here.

1. Space reminders out reasonably — back-to-back reminders read as impatient.
2. Frame it as helpful, not naggy: "Just making sure this didn't get buried" rather than "You still haven't responded."
3. Include the original ask again briefly so they don't have to dig for context.
4. If it's genuinely urgent, say so plainly rather than sending a fourth soft reminder.

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